Exhibitor Services

Thank you for exhibiting at TCEP CONNECT 2020. We are very excited you will joining us in Fort Worth!

EXHIBITOR SERVICE CENTER

Location

The Worthington Renaissance Hotel
200 Main Street, Fort Worth, TX 76102
Exhibit Hall: Rio Grande Ballroom (Lower Level)

Show Date & Hours
Friday, April 3, 2020, 7:00am - 6:30pm

Exhibit Hall Reception
Friday, April 3, 2020, 5:00pm - 6:30pm

Move-In
Thursday, April 2, 2020, 1:00pm - 5:00pm

Move-Out
Friday, April 3, 2020, 6:30pm - 8:00pm

Important Contacts

Nann Philips, CMP, CMM, DES
Exhibitor & Sponsor Management
(972) 489-0718
[email protected]

Freeman
3801 Adler Dr, St 100, Dallas, TX 75211
(214) 634-1463 fax (469) 621-5601
[email protected]

Order exhibitor services online
Freeman Online mobile app

Many questions can be answered with the Freeman Exhibitor Service Kit or by logging onto Freeman Online.

Go to Freeman Online Or Download the Printable Exhibitor Service Kit here

IMPORTANT DEADLINES

March 12 Discount deadline for Freeman show services.
March 13 Hotel reservations discount deadline. After this date, hotel reservations are subject to availability and prevailing rate.
March 15 Provide company description for mobile app. 
March 20 Register booth staff. A link will be sent prior to this date to exhibitors to register booth staff and dietary restrictions.
March 30 Advance warehouse shipping (see SHIPPING INFORMATION below for important details).
April 2 Show Site shipping (see SHIPPING INFORMATION below for important details).


RESOURCES & FAQ

Booth staff

Each 8x10 exhibitor package includes two booth staff passes, which may be registered online at texacep.org/connect20. Additional badges may be purchased through the registration portal. Deadline: March 20.

Educational Sessions

Registered exhibitors and sponsors have access to the lunches and educational breakout sessions. In accordance with ACCME guidelines, these are designated as “promotion-free” zones – all promotional activities should be limited to your contracted booth space. Booth staff passes are not eligible for CME credit.

Electrical Service

Please download and fill out this Exhibitor Services form to purchase electrical service for your booth from PSAV.

Exhibitor Services

Freeman has been designated as the official general services contractor for TCEP CONNECT and can assist you with ordering electrical, audio-visual, or other booth enhancements. See information above under Important Contacts.

Food & Beverage

A la carte hotel menus will be available at the registration desk during move-in if you are interested in ordering food to provide to attendees from your booth display. Please note all food must be purchased through The Worthington Renaissance hotel catering.

Hotel

The Worthington Renaissance Hotel is the official hotel partner for TCEP CONNECT. The group has secured a limited number of rooms at a discounted rate of $189/night plus applicable taxes. Book online hereDeadline: Friday, March 13, 2020 for discounted rate; after this date, reservations are subject to availability and prevailing rate.

Parking

The Worthington Renaissance provides Valet Parking for all registered guests and local attendees. The following rates will apply:

Tiered Services:
0 – 2 hours, $12 + tax
2 – 4 hours, $16 + tax
4 – 6 hours, $20 + tax

Daily Parking (6+ hours)* – $25 + tax
Overnight parking* – $30 + tax
*These prices include in-and-out privileges

Oversized Vehicle Parking** – $40 + tax
Bus Parking** – $150 + tax
**Based upon availability

Valet parking fee – $30 USD daily
Parking fees exclude tax/ USD $30 valet service and $40 for oversized vehicles

Valet entrance is between Main and Houston (main lobby entrance). 

Oversized vehicles need to be valeted on the West Drive because they will not fit into the entrance for valet.

Additional parking option: Two City Place Garage
100 Throckmorton Street
817-841-8273
$5 per 15 minutes
$20 max rate

Planning Checklist

Whether this is your first show or your 50th, this thorough planning checklist will help you make the most of your exhibiting experience.

Rules & Regulations

Download the TCEP CONNECT Exhibitor Rules & Regulations here.

Social Media

Spread the word and promote your presence through social media! Be sure to include the official hashtag #TCEPCONNECT.

Shipping Options

  1. Advance Warehouse via Freeman:
    • Exhibiting Company Name / Booth # _________
      TCEP CONNECT Annual Meeting
      C/O FREEMAN 
      5130 CASH ROAD
      DALLAS, TX 75247
      Freeman will accept crated, boxed or skidded materials beginning Thursday, March 05, 2020, at the above address. 

      Material arriving after March 30, 2020 will be received at the warehouse with an additional after deadline charge.
      Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or
      unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a 
      single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of
      108" H x 93" W. Warehouse materials are accepted at the warehouse Monday through Friday between the hours
      of 8:00 AM - 3:30 PM. Certified weight tickets must accompany all shipments. If required, provide your carrier with
      this phone number: (214) 634-1463.

  2. Show Site via Freeman 
    • Exhibiting Company Name / Booth # _________
      TCEP CONNECT Annual Meeting
      C/O FREEMAN
      WORTHINGTON RENAISSANCE HOTEL
      200 MAIN STREET
      FORT WORTH, TX 76102

Conference Agenda At-A-Glance

Thursday, April 2, 2020
1:00 PM  5:00 PM Exhibitor Registration and Move-In
Friday, April 3, 2020
6:30 AM – 5:30 PM Conference Registration
6:30 – 6:30 PM
Exhibit Hall Open
7:00 – 8:00 AM Breakfast in Exhibit Hall
8:00 – 9:00 AM Opening General Session
10:00 – 10:30 AM Track 1 Break in Exhibit Hall
10:30 – 11:00 AM Track 2 Break in Exhibit Hall
12:00 – 1:00 PM Networking Luncheon
2:45 – 3:15 PM Track 2 Break in Exhibit Hall
3:00 – 3:30 PM Track 1 Break in Exhibit Hall
5:00 – 6:30 PM Exhibit Hall Reception
Additional Activities Saturday, April 4 (separate registration applies)
7:00 AM – 12:00 PM Conference Registration
8:00 – 9:00 AM Breakfast Session
12:00 PM – 1:30 PM Awards Luncheon 
2:00 PM – 5:00 PM TCEP Board of Directors Meeting